{"id":2248,"date":"2021-06-06T12:32:46","date_gmt":"2021-06-06T12:32:46","guid":{"rendered":"https:\/\/www.mintformations.co.uk\/blog\/?p=2248"},"modified":"2025-08-18T15:38:29","modified_gmt":"2025-08-18T15:38:29","slug":"register-with-companies-house-a-complete-guide","status":"publish","type":"post","link":"https:\/\/www.mintformations.co.uk\/blog\/register-with-companies-house-a-complete-guide\/","title":{"rendered":"Register with Companies House: A complete guide"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">If you\u2019re thinking about starting a company in the UK, then it\u2019s a good idea to get yourself familiar with Companies House and their registration process.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Between March 2019 and 2020, the total register size of Companies House had <\/span><a href=\"https:\/\/www.gov.uk\/government\/statistics\/companies-register-activities-statistical-release-2019-to-2020\/companies-register-activities-2019-to-2020\"><span style=\"font-weight: 400;\">increased by 3.5%<\/span><\/a><span style=\"font-weight: 400;\">, taking it to 4,350,913 companies in total. Because so many companies are registering, the process should be as straightforward as possible, but it\u2019s easy to get bogged down by the requirements and lose yourself in the process.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Luckily, here at Mint Formations, we\u2019re experts in <\/span><a href=\"https:\/\/www.mintformations.co.uk\/\"><span style=\"font-weight: 400;\">registering businesses through Companies House<\/span><\/a><span style=\"font-weight: 400;\"> and guiding companies through the processes needed to get their companies registered. So we\u2019ve put together this guide so that you can find out exactly what you need to know to get yours up and running.\u00a0<\/span><\/p>\n<h2>What Is Companies House?<\/h2>\n<p><a href=\"https:\/\/www.gov.uk\/government\/organisations\/companies-house\"><span style=\"font-weight: 400;\">Companies House<\/span><\/a><span style=\"font-weight: 400;\"> is part of HM Revenues and Customs; it\u2019s a publicly owned, Government authority that the <\/span><a href=\"https:\/\/www.gov.uk\/government\/organisations\/department-for-business-energy-and-industrial-strategy\"><span style=\"font-weight: 400;\">Department of Business, Energy and Industrial Strategy<\/span><\/a><span style=\"font-weight: 400;\"> manages.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Its primary purpose is to regulate and incorporate limited companies and limited liability partnerships (LLPs) in the UK. It\u2019s also responsible for inspecting and maintaining information about these businesses.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Companies House focuses on the incorporation and <\/span><a href=\"https:\/\/www.mintformations.co.uk\/services\/companies-house\/company-dissolution\/\"><span style=\"font-weight: 400;\">dissolution of UK companies<\/span><\/a><span style=\"font-weight: 400;\">, but it is also responsible for storing accurate information on limited companies in the UK. These records include business information such as directors names, addresses and shareholders. All of the data registered with Companies House is publicly displayed and available to the general public.<\/span><\/p>\n<h2>Who needs to register with Companies House?<\/h2>\n<p><span style=\"font-weight: 400;\">Companies House is responsible for the approval of the incorporation of limited companies. Businesses can register online, by post or through a <\/span><a href=\"https:\/\/www.mintformations.co.uk\/\"><span style=\"font-weight: 400;\">company formations agency<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Not all businesses need to register as Companies House only deals with limited companies. So if you are a self-employed sole trader, you won\u2019t need to register.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The types of businesses that do need to register include:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Private limited companies<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Private unlimited companies<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Public limited companies<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Limited liability partnerships<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Limited partnerships<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">International companies.<\/span><\/li>\n<\/ul>\n<h2>How to register with Companies House in 7 steps<\/h2>\n<p><span style=\"font-weight: 400;\">Registering with Companies House is a relatively simple process in theory, but we\u2019ve split it up into seven steps to make it even easier.\u00a0<\/span><\/p>\n<h3>Step 1 \u2014 Is a limited company right for you?<\/h3>\n<p><span style=\"font-weight: 400;\">It\u2019s worth checking to make sure that setting up a limited company is the right choice for your business, as the way you set up your company will affect how you pay tax and the funding available to you. If you\u2019re not sure that a limited company is right for you, you can consider becoming:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A sole trader<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A business partnership<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A social enterprise<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">An unincorporated association.\u00a0<\/span><\/li>\n<\/ul>\n<h3>Step 2 \u2014 Choose or check your business name<\/h3>\n<p><span style=\"font-weight: 400;\">Once you\u2019d decided the structure of your business, you\u2019ll need to choose a name. If you\u2019ve already got a business name, you\u2019ll have to check that it doesn\u2019t break any of the following rules:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your name can\u2019t be the same as an already registered business.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your name cannot be marginally different to an existing business name<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It cannot be offensive or inappropriate.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If you don\u2019t check that your business name follows these rules and go ahead with the name, you may breach a trademark and be required to <a href=\"https:\/\/www.mintformations.co.uk\/services\/companies-house\/name-change\/\">change your business name<\/a> and even pay damages.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One of the easiest ways to check if your potential business name is already in use is to use <\/span><a href=\"https:\/\/www.mintformations.co.uk\/blog\/name-checker\/\"><span style=\"font-weight: 400;\">our advanced name searcher<\/span><\/a><span style=\"font-weight: 400;\">, which scours through records to ensure that your business name is good to go.\u00a0<\/span><\/p>\n<h3>Step 3 \u2014 Pick your company directors and secretary<\/h3>\n<p><span style=\"font-weight: 400;\">To register your company, you\u2019ll need to appoint a director and, although not required for registration, it\u2019s a good idea to appoint a company secretary as well.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Directors of limited companies are responsible for:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Keeping company records and reporting changes<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Filing tax returns and accounts<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Paying Corporation Tax<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Following your company\u2019s rules as set out in the articles of association.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If you choose to be your company director, don\u2019t panic if accounting isn\u2019t your strongest skill as you can hire other people to manage your accounts. But you\u2019ll still be legally responsible for all company records and accounts. It\u2019s good to bear in mind that if a director does not meet their responsibilities, they can be fined, disqualified and potentially prosecuted.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once you\u2019ve decided on your director(s), then it\u2019s wise to appoint a company secretary as well. A company secretary is responsible for ensuring that the business is compliant with the Companies Act, 2006. Their responsibilities include:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Making sure the company\u2019s register and records are up to date<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Establishing the business\u2019s registered office<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Arranging board meeting and taking minutes<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Informing HMRC and Companies House of any relevant changes<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You\u2019re not required to have a company secretary, but it\u2019s definitely advantageous.<\/span><\/p>\n<h3>Step 4 \u2014 Choose your shareholders or guarantors<\/h3>\n<p><span style=\"font-weight: 400;\">To register your business with Companies House, you\u2019ll need to choose at least one shareholder or guarantor. A shareholder is the owner of a company limited by its shares, whereas a guarantor is the owner of a company limited by guarantee.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Shareholders and guarantors are responsible for contributing to any business debts, but there\u2019s a significant difference between the two. Shareholders are only liable for debts up to the value of their unpaid shares, whereas guarantors will pay a fixed sum towards debts.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Another difference is that shareholders will usually take a percentage of the profit calculated by the value of their shares. In contrast, most guarantors won\u2019t take profit for themselves as they are typically associated with non-profit organisations.<\/span><\/p>\n<h3>Step 5 \u2014 Document how you will run your company<\/h3>\n<p><span style=\"font-weight: 400;\">To get your business registered, you\u2019re going to need to produce both a memorandum and articles of association. These instantly sound a bit intimidating, but they\u2019re essentially documents that state how you plan to run your business and who will be involved.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The memorandum contains all of the names of subscribers (the founders of the business and shareholders). Memorandums follow a <\/span><a href=\"https:\/\/www.gov.uk\/government\/publications\/give-notice-of-subscribers-company-with-share-capital\"><span style=\"font-weight: 400;\">government-supplied template<\/span><\/a><span style=\"font-weight: 400;\"> and must include:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Company name<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Incorporation Date<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Type of company<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Act under which the company is registered<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Subscribers names and signatures<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Shareholders and guarantors limited liability.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The articles of association set out the rules that will decide how you will manage the company. Usually, this will include:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Share and the distribution of shares and dividends<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Capitalisation of profits<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Voting rights<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Shareholders<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Directors\u2019 responsibility, power, indemnity and insurance.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The articles of association aren\u2019t permanent and can be changed, but you will need to notify Companies House of any changes.<\/span><\/p>\n<h3>Step 6 &#8211; Find out what records you need to keep<\/h3>\n<p><span style=\"font-weight: 400;\">Limited companies are required to keep certain records by law. There are two categories of documents you\u2019ll need to keep: company records and financial records.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your company records must include:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Details of directors, shareholders and secretaries<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Shareholder vote results and resolutions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Loan repayment promises and their recipients<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Promises of payments if something goes wrong and the company is at fault.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Transaction history of shares<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Any loan and mortgage that is secured against company assets<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Your financial and accounting records must include:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">All money spent and received includes grants.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Asset details\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">All debts that the company owes<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Any stock the company owns at the end of the financial year<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Stocktakings<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bought and sold goods and who they were sold to (except retail)<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You must keep your records diligently, as a failure to do so can result in a fine of \u00a33000 from HMRC and even disqualification as a company director.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">All records need to be kept for a minimum of six years (<\/span><a href=\"https:\/\/www.gov.uk\/running-a-limited-company\/company-and-accounting-records\"><span style=\"font-weight: 400;\">some need to be kept longer<\/span><\/a><span style=\"font-weight: 400;\">). If any of your records are destroyed, lost or stolen, then you must inform HMRC immediately, include the information in your tax return and do your best to recreate the documents.\u00a0<\/span><\/p>\n<h3>Step 7 \u2014 Register with Companies House<\/h3>\n<p><span style=\"font-weight: 400;\">The final step in the process is to file your registration with Companies House. To do this, you\u2019ll need to register an official address and choose a SIC code. Your SIC code identifies what your business does.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once you have registered your business address with a SIC code, you\u2019ll need to provide three pieces of information about yourself and any shareholders or guarantors. This information can be:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Town of birth<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Mother\u2019s maiden name<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Telephone number<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Passport number<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">National Insurance number.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Once you have supplied this information, the registration will be a step-by-step process that is easy to follow. Providing you have completed the form correctly, your business should appear on the register in about 24 hours.\u00a0<\/span><\/p>\n<h2>How much does Companies House registration cost?<\/h2>\n<p><span style=\"font-weight: 400;\">The cost of registering your business with Companies House varies depending on the way you submit your application. It also changes depending on whether you complete the application yourself or use a <\/span><a href=\"https:\/\/www.mintformations.co.uk\/\"><span style=\"font-weight: 400;\">company formations agent<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you complete the registration process yourself, it costs \u00a312 online and can be paid by debit or credit card and usually takes 24 hours. The fee increases to \u00a340 if you decided to apply by post, but it can take up to 10 days to process.\u00a0 If you\u2019re desperate to get your application registered on the same day, you\u2019ll need to pay \u00a3100 and complete your application by 3 pm.\u00a0<\/span><\/p>\n<h2>How difficult is registering with Companies House?<\/h2>\n<p><span style=\"font-weight: 400;\">In theory, registering with Companies House is a straightforward process. But in reality, registrations are often rejected or delayed for minor oversights or errors in the application.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Rejected registrations are not uncommon, and reasons for rejection can include:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your company name is already taken or too similar to an existing business name.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The company name is considered inappropriate or offensive<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You\u2019ve missed some vital information<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Incorrect article of association or memorandum<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Incorrect share structure<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Often registrations can be rejected for a simple mistake like an incorrect date of birth or address, which means you will fail the <\/span><a href=\"https:\/\/www.mintformations.co.uk\/support\/money-laundering-regulations\/\"><span style=\"font-weight: 400;\">anti-money laundering checks<\/span><\/a><span style=\"font-weight: 400;\"> and need to go through the whole process again.\u00a0<\/span><\/p>\n<h2>Do I have to register with Companies House myself?<\/h2>\n<p><span style=\"font-weight: 400;\">If you\u2019re feeling a bit overwhelmed by everything you need to do to get your company registered, you\u2019re not alone. The process of registering your business is theoretically straightforward, but it can quickly become very complicated. But you don\u2019t have to do it all yourself.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One of the best ways to ensure that your registration goes off without a hitch is to use a company formation agency authorised by Companies House, like Mint Formations. Agencies like ours will make sure that you avoid disappointment and ensure a successful company registration.\u00a0<\/span><\/p>\n<p><b>Need some help getting your <a href=\"https:\/\/www.mintformations.co.uk\/companies-house-registration\/\">business registered with Companies House<\/a>? Get in touch with Mint Formations today, and we can make sure your application is successful. Our company formation packages start from as little as \u00a312.99. <\/b><\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you\u2019re thinking about starting a company in the UK, then it\u2019s a good idea to get yourself familiar with Companies House and their registration process.\u00a0 Between March 2019 and 2020, the total register size of Companies House had increased by 3.5%, taking it to 4,350,913 companies in total. Because so many companies are registering, [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":2249,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[32],"tags":[],"class_list":["post-2248","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-companies-house"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Register with Companies House: A Complete Guide | Mint Formations<\/title>\n<meta name=\"description\" content=\"Looking to register with Companies House but not sure where to start? 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