Registering a business does not have to be a daunting task for new business owners and entrepreneurs. This article will explain how you can register as a sole trader and launch your company.

So you’re starting a business. You’ve probably inquired about the best registered office address provider for your business. But have you considered if you should register as a sole trader? When you first establish a business, sole trader registration is probably the most sensible option. We can tell you precisely what you need to do to register as a sole trader.

What Is a Sole Trader?

A sole trader is a business where a self-employed individual is the sole owner of the business. The difference between a sole trader and a limited company is the latter has a legal structure where the business has a separate identity from its directors and shareholders.

There’s no significant difference between being a sole trader and being self-employed. The term “sole trader” is a description of your business structure. To say you are self-employed means no one else employs you, so you don’t pay tax through PAYE. Sole traders are the legal entities in their own right. They employ staff and enter into contracts. It’s important to note, however, that as a sole trader, you have no limited liability. If your business fails, then your personal assets are at risk.

Registering as a sole trader is fairly straightforward. Paperwork and accounting are generally minimal and the main attraction is you’re the boss.

Follow these steps, and you’ll register as a sole trader in no time!

Choose a Name for Your Business

The first step is straightforward: choose a name for your sole trader entity. Make sure it’s unique and original. If someone else is using it, you might not be able to operate under that name. So, it may be worth registering your name as a trademark to prevent other people from using it.

You can choose your personal name, or come up with an appropriate business name. If you decide upon a business name, ensure your business stationery displays your name as well as the trading name of the business. Stay clear of offensive or misleading words in your name. Moreover, your name must not include the words “limited”, “Ltd”, “limited liability partnership”, “LLP”, “public limited company” or “plc”.

Sole Trader Registration Online

If you do an online search to find out “how to register a sole trader?”, you’ll find clear instructions on how to complete the registration on the GOV.UK website. However, you will need to register for sole trade if any of the following conditions apply to you:

  • Your self-employed earnings between 6 April 2018 and 5 April 2019 exceeded £1,000
  • You need proof that you are self-employed to claim certain tax-free benefits
  • You want to maintain eligibility for a state pension and benefits by making voluntary Class 2 National Insurance contributions.

To register as a sole trader, you will need to register for Self Assessment with HMRC and ensure you file an annual tax return.

Tax Implications for a Sole Trader

As a sole trader, you’ll have to pay income tax on any company profits. You must fill in an annual self-assessment tax return with details of your income and expenses. After 2019, this will change to once a quarter.

You should register as self-employed with HM Revenue & Customs as soon as you launch your business. If you fail to register within the first three full months of self-employment, you may be susceptible to a £100 penalty.

If you have an annual turnover of more than £85,000 a year (or you expect to reach this figure), you’ll have to apply for a VAT number. You can then charge your customers VAT, complete the relevant VAT returns and send VAT payments.

The Simple Checklist to Register as a Sole Trader

Take note of the following questions. If you answer “yes” to all, then you’re successfully registered as a sole trader. Have you:

  • Registered as self-employed with HM Revenue & Customs?
  • Obtained relevant permits and planning permission from your local authority?
  • Learned whether you need to pay business rates?
  • Put the necessary insurance and public liability in place?
  • Contacted HM Revenue & Customs to register for VAT if necessary?
  • Set up a financial record-keeping system?
  • Made sure your name is on all your business stationery, including letters, invoices, receipts and cheques?
  • Set terms and conditions for your customers — such as when they need to pay your invoices?

As a sole trader, you can hire employees. You’ll need to draw up relevant contracts of employment and collect income tax and National Insurance to pay HMRC.

Completing your registration is not a difficult task. Once you’ve followed the above and set yourself up as a sole trader, you can focus on scaling and growing your business.

Are you looking to register as a sole trader? Contact Mint Formations today and find out about our highly affordable sole trader plus package!

Want to register your UK limited company today?


Raj co-founded Mint Formations with business partner Andy Tree in 2017. Mint formations is established to nurture small UK businesses and enable exciting new opportunities for quick growth. As a successful entrepreneur, Raj knows how to start and run a business. He currently resides as a board member of seven successful companies across the world. He is best known for founding Integra Global Solutions, specialists in robotics, automation, and business process optimisation.

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